Home and Community-Based (HCBS) Services
The Centers for Medicare & Medicaid Services (CMS), Medicaid agencies, providers, and advocates have worked collaboratively for many years to develop community-based services and supports to ensure vulnerable individuals are served in the least restrictive and most desirable and integrated setting. The number of Medicaid beneficiaries receiving care in community settings has grown in recent years, primarily through increased enrollment in home and community-based service (HCBS) waiver programs, approval of demonstration initiatives, and implementation of new innovative Medicaid state plan amendment options.
As these services continue to grow, states will have a greater responsibility to ensure quality oversight, confirm services provided, and verify Medicaid claims are submitted and adjudicated. In addition to HCBS waiver design and application, Myers and Stauffer is equipped to assist states with waiver evaluations and cost-effectiveness calculations, person-centered planning, operational oversight, reimbursement system design and value based payments, stakeholder engagement, and provider training.
We provide the following HCBS services:
HCBS Spending Plan Implementation
|Jerry Dubberly, PharmD
CMS has begun approval of states’ HCBS Spending Plans permitted under The American Rescue Plan Act of 2021. States now have the opportunity to use the additional resources requested in their spending plans to enhance, expand, or strengthen HCBS programs. With these approvals come administrative responsibilities and other challenges that states will face due to competing initiatives and limited time and staff resources.
These approvals represent a tremendous opportunity for states, providers, and most importantly, the recipients of HCBS. States have an opportunity to strengthen the HCBS system, increase access to HCBS for Medicaid beneficiaries, adequately protect the HCBS workforce, safeguard financial stability for HCBS providers, and accelerate sustainable long-term services and supports (LTSS) innovations.
As states receive approval of their HCBS spending plans, they can anticipate the need for additional expertise and assistance.
Our team is poised to assist states with the following:
- Project Management. States will have numerous projects to manage and coordinate to ensure activities are on time, on budget, and achieve the desired results. States will need to develop and manage comprehensive project plans, risk evaluation and mitigation strategies, executive status reports, quarterly updates to the HCBS Spending Plan and other reports to CMS, and conduct other project management related activities.
- Initiative Alignment. States’ spending plans include various initiatives that represent the needs and priorities of diverse stakeholders and multiple state agencies. Each state will need to coordinate these initiative to reflect its common goal and vision for HCBS services. Ongoing efforts will be needed to ensure initiatives continue to align throughout their implementation.
- Stakeholder Outreach. States will benefit from hearing the voice and experience of stakeholders as they implement their plans. Stakeholder forums can be used to help states communicate the initiatives, discuss how to participate, provide interim progress updates to engage program participants, and obtain feedback during implementation and evaluation periods.
- Implementation Support. States will need to make key strategic decisions and develop and support numerous administrative functions when implementing these initiatives. For example, states may need to develop applications and review processes for funding requests; prepare quarterly HCBS spending plan updates and narrative to CMS on the activities the state has implemented and/or intends to implement; monitor the use of the fund; and conduct other implementation activities.
- Evaluation. CMS is emphasizing the long term operational and fiscal sustainability of these initiatives. States will need to collect data and measure results to guide future decisions. Formative evaluations should be performed during the implementation phase to assess the effectiveness of early implementation activities and to make early course correction where needed. Summative evaluations should also be performed to assess the outcomes of the investment after full implementation.
- Spending Compliance. CMS will require oversight and assurance of states’ compliance with their approved spending plan, as well as provider compliance with the use of the funds issued to them. States will need to ensure compliance protocols and provider audits are in place, actively monitored, and any issues are addressed timely.
- Technical Assistance. With limited staffing resources, states will need subject matter experts as well as other administrative support to implement and monitor progress and success of the spending plans.
Rate Setting and Reimbursement
|Amy Perry, CPA
Our team works from the premise that rate setting must be accurate, transparent, and predictable, while simultaneously demonstrating that payments are sufficient to support the delivery of high quality, cost-effective services and promote good health outcomes. As a public accounting firm, we have intimate knowledge of required principles that must be followed in the setting of rates and auditing of payment systems, and we are able to effectively apply that knowledge to Medicaid policy and program objectives in a manner that is highly efficient and that makes the best use of limited public funds.
- Cost report design.
- Web-based submission and communication system design (Web-Based Portal) for cost report and documentation.
- Cost reporting tools development for state specific criteria.
- Cost report collection, database management, and analytics.
- Cost report monitoring.
- Cost settlement calculations and notice of program reimbursement.
- 1915c design, CMS negotiations, quality measure incorporation.
- Rate setting studies.
- Rate setting consulting.
- Level of care analysis.
- Program design and consulting.
- Quality incentive program/value-based purchasing/pay-for-performance program
development and oversight.
- Acuity component calculations.
- Acuity based rate setting.
- Acuity based rate consulting.
- Value based payment (VBP).
- VBP rate setting.
- Network adequacy analysis.
- Program financing consulting.
- Fiscal impact modeling.
- State Plan Amendment and administrative code consulting.
Jerry Dubberly, PharmD
Our expertise in delivery system and payment transformation, strategic planning, financial analysis, rate setting, and project management enables us to help our clients evaluate their needs and identify the appropriate federal authorities necessary to achieve their objectives for programs, including HCBS initiatives. We have worked closely with states and CMS to gain approval for the design and implementation of a variety of state initiatives. Myers and Stauffer’s services include, but are not limited to:
- Strategic planning, stakeholder engagement, application development, and CMS negotiation support.
- Designing, implementing, and evaluating 1115, 1915(b), and 1915(c) waivers.
- Cost effectiveness calculations.
- Waiver compliance and quality oversight reporting.
|Ryan Farrell, CFE
Through our benefit/program integrity services, Myers and Stauffer reviews HCBS waiver programs, personal care services, and other home-based services to seniors and individuals with physical disabilities, intellectual disabilities, and other complex medical conditions. Provided to vulnerable citizens in private settings with minimal supervision, HCBS programs can be highly susceptible to fraud, waste, and abuse. Our approach uses computerized analyses to aid in the detection of improper provider billing practices including: services not rendered, services in excess of policy limits, duplicate services, and unreasonable service duration.
In addition to claims data analysis, Myers and Stauffer conducts reviews of provider service records focused on assessing the accuracy and completeness of the documentation for services billed to Medicaid with specific emphasis placed on the provider’s adherence to state Medicaid statutes, regulations, and policy. Our review of applicable documentation includes: assessments, plans of care, service plans, service authorization records, time sheets, and other service notes; electronic visit verification (EVV) records; attendant qualifications and criminal background checks; and any other applicable documents.
- Claims analysis.
- Post pay claims audits – clinical/financial.
- Pre pay claims audits – clinical/financial.
- Medicaid RAC services.
- SURS/FADS/case tracking modules.
- Provider compliance.
- Payment system processing accuracy.
- Fraud, waste, and abuse detection (FWAD) litigation support.
Legislation and Regulation
Amy Perry, CPA
We have supported our clients through significant periods of change since the inception of the Medicare and Medicaid programs. Our national experience in reimbursement system design for HCBS is comprehensive from inception of concept all the way through implementation and on-going maintenance. Our services include:
- Regulation and policy development support.
- Federal medical authorities consulting.
- State plan amendment.
- 1915(c)/(b), 1115, and 1132 waivers.
- Administrative code consulting.
- Public hearing and workgroup participation.
- Expert testimony.
- Analysis of programmatic and fiscal impact of proposed or passed legislation.
Audit and Attest
|Bob Hicks, CPA
For our HCBS engagements, we follow a variety of approaches designed to meet our state agency clients’ objectives. The approach focuses on areas such as using a cost report, to also gathering published data from the Bureau of Labor Statistics. Our HCBS services include:
- Cost report collection.
- Web-based data exchanges for cost reports, supporting documentation, and related information.
- Cost report database management, analytics, and reporting systems.
- Audit and attest work programs and standardized work papers.
- Attest protocols compliant with state and federal definitions.
- Risk assessments to target audit work.
- Training programs for clients, providers, and other stakeholders.
- Claims management and audit systems.
Managed Care Oversight and Compliance
Mike Johnson, CPA, CFE
The extensive services offered by our highly skilled managed care team are generally focused on the health plans but can impact all provider types, including home and community based providers. Our services include:
- Network adequacy and member access compliance.
- Claims payment and denial assessments, accuracy, and timeliness.
- Grievance and appeals analysis.
- Prior authorization reviews.
- Program effectiveness audits.
- Health plan contract compliance.
- Other provider specific issue review and resolution activities.